Recruitment Privacy Notice
Last update: February 2023
This data protection notice provides information about the ways in which Allianz PLC (hereinafter referred to as “Allianz”) collects and uses personal data.
Allianz will process all personal data in compliance with the General Data Protection Regulation (GDPR) and any applicable local privacy or other law. This is to provide you with a service you have requested and to meet our statutory obligations.
For the purposes of data protection legislation, the Data Controller of your personal data is:
Allianz House, Elm Park,
Merrion Rd, Dublin 4, D04 Y6Y6
This notice applies to all personal data collected by Allianz in connection with the recruitment and talent acquisition process as outlined below. Allianz can receive the personal information directly from individuals or indirectly from another party such as recruitment agency or another 3rd Party who is engaged to support Allianz in the process.
Personal Data Processed
Allianz collects personal data from candidates for recruitment purposes. The information that Allianz may collect and hold about candidates includes:
- Name, address, telephone number(s) and email address
- Details of qualification (where required for a role), skills, experience and employment history
- Details of eligibility to work in Republic of Ireland and or Northern Ireland Any additional information contained in a candidate’s CV such as referee information, disclosed at interview or otherwise provided to Allianz during the recruitment process.
- Details, where required if an individual has a particular need in relation an interview.
Allianz needs to process data to decide whether a candidate is suitable for a given role and therefore to consider an offer of employment. We may also process personal data on a candidate to ensure that we are complying with our legal obligations. Allianz has a legitimate interest in processing personal data during the recruitment process and in keeping records of the process in order to manage the recruitment process, to assess and confirm a candidate's suitability for employment and decide to whom to offer a particular role. Allianz may also need to process candidates’ data to respond to and defend against any legal claims, should they arise.
For certain Executive Management or other designated roles the candidate’s information may be provided to a 3rd party service provider for the purpose of assessing the suitability for the role. In relation to roles that are subject to the Central Bank of Ireland Fitness and Probity obligations personal data may be shared with a 3rd party to enable Allianz to conduct the relevant due diligence searches required. We may undertake checks about you against publicly available information such as electoral roll, court judgements, bankruptcy, research engines or regulator for ethical/behavioural issues or repossessions to comply with our regulatory obligations towards the Central Bank of Ireland. Under the Fitness and Probity Regime, we may collect and process your self-declaration in respect of possible criminal convictions. Once a contract of employment is issued and been accepted by a candidate, Allianz may also contact previous employers named by that candidate as referees for the purpose of obtaining employment references. Contact may be made by Allianz with a previous employer in advance of the contract being accepted with the consent of the individual. The candidate will also be required to provide medical information to Allianz’s occupational health provider for the purposes of assessing his or her capacity to work. Details may also be provided to Allianz so that we can satisfy our obligations under H&S legislation.
If a candidate’s application is unsuccessful, Allianz may keep his or her personal data on file for a period of 12 months.
Lawful Basis for processing
Performance of a contract with you: the processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract. For example, we process your data in order to assess your knowledge and experience in order to give you an opportunity to work with us.
Legitimate interest: The processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests. For example, for our legitimate interest of maintaining a file with your personal data for administration purposes.
Before we process your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law), we make sure we consider and balance any potential impact on you and your rights before we process your personal data.
How long we keep your information
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, primarily for the purposes of satisfying any legal, accounting, or reporting requirements.
We retain candidates’ personal data for 12 months. Personal data of candidates who become employees is held in accordance with the Employees’ Record Retention Policy.
Cross-Border Data Transfers
The Personal Data and other information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”), for example where we are asked to share it with Allianz Group Colleagues.
To comply with applicable data protection law, we have implemented international data transfer agreements on the basis of EU Standard Contractual Clauses in order to provide appropriate and suitable safeguards for Personal Data transferred to countries outside the EEA where an adequate level of protection is not already guaranteed.
Disclosure of Personal Data
In order to properly and efficiently perform the recruitment process and to comply with legal obligations, Allianz may disclose personal data to:
- Third parties, where required or permitted to do so by law or a requisite Court Order to do so which may include our service providers and statutory bodies, including Workplace Relations Commission, Equality Commission in NI, An Garda Síochána / PSNI, the Revenue Commissioners, HMRC and Professional Bodes such as the Insurance Institute of Ireland.
- Legal advisors, Auditors, Other agencies (where applicable)
- Relevant public authority (where applicable)Supervisory authorities in other EEA Member States for the purpose of performance of their functions.
- Supervisory authorities in countries outside of the EEA where permissible under data protection legislation (i.e. generally, where the European Commission has made an adequacy decision in relation to the country in question or where other appropriate safeguards are in place).
Allianz requires all third parties to respect the security and confidentiality of personal data disclosed to them. Third-party service providers may only process such personal data for specified purposes and in accordance with Allianz’s instructions.
If your personal data is processed by Allianz, you have certain rights in relation to that data, which are outlined in summary form below. Allianz may require further information from you before we can respond to your request. The scope of certain rights may be subject to restrictions or exceptions provided for under data protection legislation.
All requests to exercise your rights will be duly considered by our representatives. Should you believe that any personal data we hold on you is incorrect or incomplete, you have the ability to request to see this information, rectify it or have it deleted. Please contact us through our DPO Office via email at so we provide you with the necessary information.
You have the following rights:
Right of Access
You have the right to receive a copy of the personal data Allianz holds about you as well as information about how it is used.
Right to Rectification
You have the right to ask Allianz to correct personal data we hold about you where it is incorrect or incomplete.
Right to Erasure
This right entitles you to require the erasure of your personal data from Allianz’s systems and records. However, this right applies only in certain circumstances (e.g. where we no longer need the personal data for the purpose for which we collected it or where you withdraw consent to our use of your personal data and where there is no other legal basis for continuing to use it).
Right to Restrict Processing
This right entitles you to restrict the processing of your personal data by Allianz. Where this right is exercised, Allianz is still permitted to store your personal data but other use of the data is prohibited, save in certain limited circumstances.
Right to Data Portability
This right allows you to obtain your personal data in a format that enables you to transfer that personal data to another organisation where Allianz is processing your personal data on the basis of consent or on the fulfilment of a contract and if processing is carried out by automated means. You may have the right to have your personal data transferred by us directly to the other organisation, if this is technically feasible.
Right to Object
You have the right to object to the Allianz’s use of your personal data in certain circumstances. However, Allianz may continue to use your personal data, despite your objection, where there are compelling legitimate grounds to do so or we need to use your personal data in connection with any legal claims.
Right Relating to Automated Decision Making and Profiling
You have the right not to be subject to a decision based solely on automated processing (without human involvement) where that decision produces a legal effect or otherwise significantly affects you. We are not currently making any automated decisions.
Right to Withdraw Consent
You have the right to withdraw your consent to the processing of your personal data by Allianz at any time. This will not affect the lawfulness of our processing before the withdrawal. We are not currently using consent as legal basis for processing candidates’ personal data.
Right to Complain to Data Protection Commission
You have the right to lodge a complaint with the Data Protection Commission (DPC) via their website if you think that we have not processed your personal data in accordance with data protection legislation.
Failure to provide personal information
If you fail to provide certain information when requested, we will not be able to fulfil our legal obligations or enter in a pre-contractual relationship with you.
Modifications of this policy
We may revise this policy occasionally by publishing a new version on our website. You may choose to check this page on a regular basis to note any changes to this notice.
Data Protection Officer
Our Data Protection Officer's contact details: