1. Introduction
This Privacy Notice applies to all contractors and visitors to Allianz p.l.c. premises and facilities in Ireland. It explains how we collect, use, and protect your personal data in connection with your visit or engagement, the purposes for which we process it, the lawful bases relied upon under the GDPR, how long it is retained, and the rights you have. Allianz p.l.c. is the controller of your personal data for the activities described in this notice. If you have questions or wish to exercise your data protection rights, please contact our Data Protection Officer (DPO) using the contact details provided on our official website.
2. What data does Allianz Plc collect and why?
2.1. Access Control System (ID cards and visitor access management)
Contractors: We might collect your company name, first and last name, ID card number/status, and records of access events (dates/times swiped in and out, and relevant entry/exit points).
Visitors: We might collect your first and last name, company name (if applicable), your host/contact at Allianz, and records of access events (dates/times swiped in and out, and relevant entry/exit points). We collect and retain this information through:
- Electronic access control systems (ID card swipes)
- Visitor registers at entrance receptions
- External contractors register
- External hire register
- Key and equipment issued register
- Police/customs/home office warrant card records
Purpose: To issue and manage ID cards, control access to Allianz p.l.c. premises, protect people and property, investigate security or safety incidents, and comply with health and safety requirements.
Legal basis: Processing is carried out under our legitimate interests in site security and, where applicable, to comply with health and safety and security-related legal obligations.
2.2. Accidents and Incidents Reporting
Allianz p.l.c. will collect personal data from the injured party or person suffering from ill health, such as, name and surname, address, age, next of kin, details of the incident to include any relevant medical history.
We will collect this data to document workplace incidents and accidents, report certain accidents, injuries, and dangerous occurrences to the relevant enforcing authority as legally required, investigate incidents to prevent recurrence through improved safeguards, procedures, training or other measures, and retain records in the event of claims for damages. Processing is carried out to comply with legal obligations under health and safety legislation and under our legitimate interests in workplace safety and defending potential legal claims.
3. CCTV
3.1. Will take images of people in and around the building. Closed Circuit Television (CCTV) is installed at strategic locations around the building to provide a safe and secure learning environment in all buildings as a part of Allianz Plc’s commitment to community safety, security and crime prevention.
Allianz p.l.c. operates video-surveillance systems installed at strategic locations in or around the office building. Our Closed-Circuit Television (CCTV) system involves a placement of several cameras that record specific areas for the purpose set out in section 3.3.
3.2. The CCTV in Allianz Plc is operated by an external third party company, Weston Facilities Services Ltd, who subcontract out their CCTV to Adam Security, who remotely monitors the CCTV and have a PSA License to cover this in compliance with GDPR.
- Adam Security; Address: Parkway Business Centre, Ballymount House, Ballymount Cross, Dublin 24, Ireland
3.3. CCTV footage in Allianz p.l.c. is used for the following purposes:
- To ensure the safety of our visitors and employees and for the security and protection of our property; and
- To prevent unauthorised access to or use of our information and/or equipment.
- To investigate, establish, exercise or defend legal claims.
Legal Basis:
- Processing is necessary for legitimate interests pursued by the controller or a third party, specifically to ensure safety, security, and protection of property and assets, and to manage incidents or occurrences in or around our premises.
- Processing is necessary to investigate, establish, exercise, or defend legal claims.
In each of these areas you will find signs indicating that you are being monitored by CCTV footage. CCTV footage is stored for 30 days.
4. Data Subject Rights
4.1. Allianz acknowledges and respects the rights of Data Subjects. Allianz shall implement the necessary means to ensure that Data Subjects are able to exercise the rights mentioned below, taking into account the relevant Data Protection Legislation. The GDPR provides the following rights for individuals:
- Right to be Informed
- Right to Access
- Right to Rectification/Erasure
- Right to Restriction
- Right to Data Portability
- Right to Object
- Right to Automated Decision-Making
- Right to Complain to the Supervisory Data Protection Authority: The Data Protection Commissioner. https://www.dataprotection.ie/
5. Retention Period
We keep all documents for as long as necessary for the purposes above and in compliance with the current legal requirements in place. CCTV footage is stored for 30 days.
6. Legal basis for processing
The legal basis for processing is legitimate interests for access control, CCTV and visitor register because it is in Allianz p.l.c.’s legitimate interests to ensure that there is a safe environment for work and visitors accessing facilities. Additionally, it is to fulfil a legal requirement for Accident and Incident Reporting for health and safety obligations.
7. Contact Details
If you have any further details on how Allianz Plc use your Personal Data please do not hesitate to contact us further: Data Protection Officer, Allianz Plc, Allianz House, Elm Park, Merrion Road, Dublin 4, D04 Y6Y6 OR [email protected]
This statement was last updated in February 2026.